Campus Location: New Westminster

Regular / Term: Regular

Closing Date: Open until filled with a first review of applications on November 15, 2024 

Position Summary

Are you skilled in project management, event coordination, and providing top-notch administrative support? If so, we’d love to hear from you! The Office of Applied Research and Graduate Studies (OARGS) at JIBC is seeking an Administrative Coordinator who can bring strong organizational skills, attention to detail, and a passion for facilitating impactful research and innovation.

In this role, you will work closely with the Dean to manage the daily operations of OARGS, which includes supporting the JIBC Research Ethics Board (REB) and the three key divisions under OARGS: the Centre for Research, Innovation & Scholarship (CRIS), the Centre for Teaching, Learning & Innovation (CTLI), and the Centre for Liberal & Graduate Studies (CLGS). Your work will focus on streamlining processes, supporting research projects, and managing the administration of these areas. While your responsibilities will primarily focus on CRIS, you will also provide varying levels of support to CLGS and CTLI.

As part of your day-to-day duties, you will handle key stakeholder communications, schedule meetings, prepare agendas, maintain detailed records, and ensure seamless administrative coordination across all divisions. You will assist in the management of research proposals, funding applications, and contracts, while also providing administrative support to the JIBC Research Ethics Board (REB). This includes receiving requests for ethical reviews, maintaining highly confidential files, tracking approvals, and coordinating meetings with REB members.

Your role will also involve event management, where you’ll oversee strategic planning, coordination, and execution of events like the annual Applied Research Day. You'll be responsible for everything from budget tracking and communications to logistical support and post-event reporting. Additionally, you will support office management tasks, such as onboarding new staff, managing office supplies, processing invoices, and handling travel arrangements for the Dean and the team.

We are looking for someone who thrives in a fast-paced environment and is comfortable working with high-level managers, research professionals, and external stakeholders. You’ll need a high level of professionalism, confidentiality, and the ability to manage multiple priorities, all while contributing to the ongoing success of research initiatives at JIBC.

If you have a background in administrative management, project coordination, financial reporting, and experience handling sensitive data, we encourage you to apply and become an integral part of our team at OARGS.

Qualifications & Requirements:

•     A bachelor’s degree from a recognized post-secondary institution plus five (5) years related office management experience or an equivalent combination of training, education and experience;  
•    Completion of a Certificate in Research Administration or equivalent is required
•    Proficiency in the operation of Microsoft Office© Office Suite (Word, Excel, PowerPoint, Outlook), spreadsheet and database software, Unit 4, graphic software and Internet browsers; 
•    Minimum of five years’ experience in office administration which includes basic accounting and intermediate Excel skills;
•    Experience with event planning and organizing;
•    Experience in a project-based environment, such as research project, curriculum development project, and/or contract-based training and education projects;
•    Basic knowledge of accounting principles;
•    Basic understanding of the research lifecycle and funding environment;
•    Proven ability to work effectively and independently in a high pressure environment;
•    Superior organizational ability to administer and support complex projects and function productively in an intensive multi-tasked work environment with short time lines or prescribed deadlines;
•    Ability to process work with a high degree of detail, accuracy and comprehend instructions; strong attention to detail;
•    Excellent interpersonal skills, and demonstrated ability to build and maintain internal and external relationships, work in a team environment and build rapport and trust.;
•    Ability to exercise good judgment and deal with highly confidential matters;
•    Proven ability to work effectively and independently in a high pressure environment;
•    Proven ability in identifying issues, problem solving, obtaining consensus and establishing and maintaining effective working relationships with a variety of internal and external contacts;
•    Skilled at establishing and managing tracking processes and structures.

About JIBC

Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture – supporting justice and public safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security and emergency management. 

As a JIBC employee, you’ll play a role in our educational programming, which also includes complementary and related areas of study – from conflict resolution, mediation, leadership and counseling, to cybersecurity, business intelligence, and tactical criminal analysis – as well as applied research in the justice and public safety fields. Join our team and help us prepare JIBC graduates to contribute to safer communities and a more just society.

What JIBC Offers:

We offer a total compensation package that includes Extended Health and Dental Benefits, and enrollment in the Municipal Pension Plan after six months. In addition, we offer 15 vacation days annually (pro-rated in first year), as well as other generous leave entitlements.

How to Apply

Interested applicants must submit their application and all required documents online.  Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. Only candidates selected for an interview will be notified.

Justice Institute of British Columbia believes in creating accessible programming, workplaces and spaces that reflect the community we serve. Our desire is to continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees and students and where everyone feels empowered to share their experiences and ideas. 

We encourage applications from members of groups that have been marginalized on any grounds named under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or a person of Indigenous ancestry.

We thank all applicants for their interest in employment with JIBC.  Only those selected for an interview will be contacted.